Every business is in the habit of creating vast quantities of documents each day. Even a sole trader is likely to create a large number of paper documents relating to customers, suppliers, and other bits of information. In terms of effectively managing these documents, streamlining the daily tasks and operations of a business, and adhering to GDPR and privacy laws, there are a few reasons why you should consider hiring a professional document shredding service. A confidential shredding service can be set up to collect and shred documents on a regular basis that suits your company’s needs, ensuring you are maximising the potential output of the organisation and maintaining a strict regard for GDPR in the process.
There are many reasons why your business should shred business documents on a regular basis. This includes to put in place a stringent method to reduce the risk of identity theft and fraud. Your business holds information about all manner of details relating to your staff members, customers and suppliers. Once a document is no longer pertinent to your operation you must legally dispose of it in a speedy and secure manner.
Information relating to customers is most important of course, as a leak of customer data would damage the lives of your customers, and could permanently damage the reputation of your company. This information could include credit card information, other financial details, private addresses, and other sensitive information depending on the type of business you run.
It is important that you remain compliant to all strict data privacy laws, especially since GDPR came into effect in May 2018 for all companies dealing with EU customers and processes. You can only hold on to information for a certain period of time before it must be destroyed safely and securely. Confidential shredding provides you with the perfect answer, with the highest quality of shredding services providing regular pick up from secure lock boxes, and providing you with an official document that proves the documents were destroyed on a certain date and by a certain method, covering your company legally in the event of a future legal challenge.
One of the biggest benefits of shredding documents and pivoting the business towards digital documentation is that you’ll free up plenty of space in the office that can now be used to make money, rather than just be used as a glorified storage cupboard for stacks of documents.
Always be as fully prepared as possible when dealing with the creation, storage, and destruction of documents created within a business. Confidential documents could contain sensitive and personal information about your staff members, customers, and suppliers, as well as information about products and services that are no longer pertinent or stored elsewhere. Confidential shredding services can be found in your local area that help you to achieve a streamlining of your operations, look after sensitive and private data in a manner that complies with strict regulations, and helps you to maximise the potential of your business.